Safeguarding Policy

Reviewed March 2021

All children have a right to be protected from abuse regardless of their age, gender, disability, culture, language, racial origin, and religious beliefs or sexual identity. All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.

Every child or young person, defined as any person under the age of 18, who attends Lumieres Academy will be able to take part in an enjoyable and safe environment, protected from all abuse.

The people responsible for the safety of the children is the Principal, and all teachers, and will safeguard the welfare of all the children and young people by protecting them from physical, sexual, or emotional harm and from neglect or bullying. 

COVID 19 Addendum

In line with government advice, Lumieres Performing Arts Academy will be instigating new measures to help control the spread of the virus.

Where necessary reduce the class capacity so to allow space for 2 metre social distancing.

All surfaces will be sanitized with both antibacterial spray and wipes, including surfaces, door handles, toilets and sink areas. The wipes will be disposed of in the bin. 

*The Carlton Rooms are regularly cleaned by staff from the Halifax Playhouse.

Ventilation will be increased by opening all able windows.

Ensure that all large groups stagger their exits and entrances when leaving the location.    

Hand gel will be provided for use on entering and leaving the building. 

All adults are required to wear face masks.  The students are not required to wear a facial mask.

Parents are to drop off and collect their children in the car park, staggering their entrances and exits, and to avoid coming into the building.  They will not congregate in groups in the car park and remain in their cars.

All students are to bring their own water bottle and pre-packaged snacks only.

All students will limit touching surfaces.

Lumieres Academy pledges to work with all students, staff and parents in these unprecedented times and we will talk through any concerns or issues raised.

Information is constantly being updated and Lumieres will continually monitor the situation to ensure everyone’s safety.


Class Numbers

All Lumieres teachers will be aware of the number of children within their class.  The Principal will ensure that the class numbers are not too high and will also assist in the change-over between lessons during academy hours to ensure all children are accounted for.

Lunch Times

All children will be supervised at lunch breaks during the lunch period.


The Principal will provide all teachers/staff with students’ allergy information and instructions on what to do if the student suffers a reaction.

At no time will any untrained teacher/volunteer administer any medication to the students at Lumieres Academy.

The Principal has an up-to-date Paediatric First Aid training Certificate (Ofsted approved). 

Only on production of an authorisation form signed by the child’s parent/carer will the paediatric trained staff member administer any required medication.  

Only in a life-threatening situation would a teacher perform CPR and/or call the emergency services.


All teachers will be vigilant when teaching the students and be aware of any possible form of abuse either by another child/adult both on and off the premises.

Responding to the child who discloses abuse, all staff will:

  • listen carefully to what is being said and make notes when necessary
  • Avoid showing shock or disbelief
  • Observe the child’s demeanour
  • Find an appropriate opportunity to explain that the information will need to be shared with others. The teacher will not promise to keep the information confidential or a ‘secret’
  • Allow the child to continue at her/his own pace and do not interrupt if the child is freely recalling events. They will not stop him/her in order to find a ‘witness’ as this could inhibit the child from saying more
  • Avoid asking questions or pressing for more information. Ask for clarification only. If questions are necessary, they should be framed an open manner and not ‘lead’ the child in any way.
  • Reassure the child, if necessary, that s/he has done the right thing in telling
  • Explain what will happen next and with whom the information will be shared
  • Not ask the child to repeat the disclosure
  • Not to ask him/her or any other children who were present to write a written account or ‘statement’
  • The staff member will then inform the Principal of the whole discussion and written notes if available

Taking action

  • where physical injuries have been observed, these will be carefully noted but not photographed
  • The staff member will not ask to see injuries that are said to be on an intimate part of the child’s body
  • Any disclosure or indicators of abuse will be reported verbally to the Principal as soon as possible or, where this is not possible, and concerns are immediate, ensure a referral is made without delay to the relevant Children and Young People’s Services on 01422 392567.
  • If the child lives outside of the area, look at the local council website for where the child lives and contact their social services team.
  • Where the child already has an allocated social worker, that person or a manager or duty worker in the same team will be contacted promptly.
  • If the child can understand the significance and consequences of making a referral to social workers, they will be asked for their views. It will be explained that whilst their view will be taken into account, the academy has a responsibility to take whatever action is required to ensure the child’s safety and that of other children. 
  • A written record will be made by the Principal of what was said, including the child’s own words, as soon as possible.
  • The Principal will decide whether to contact parents at this stage, judging if doing so would likely to place the child at risk of further harm from their actions or reactions – for example in circumstances where there are concerns that a serious crime such as sexual abuse, domestic violence or induced illness has taken place in the family home. 
  • If in any doubt, the Principal will call the Children’s Services in the first instance.  The reason for the decision not to contact parents first will be recorded in the child’s file.  
  • A child protection referral from a professional cannot be treated as anonymous.
  • Where there is no disclosure by a child but concerns are accumulating, such as in relation to neglect or emotional abuse, the concerned staff member will alert the Principal who will ensure that all information is brought together and that s/he makes a professional judgement about whether to refer to outside agencies.

Senco Officer / Special Educational Needs Coordinator

At the present time, the Principal is experienced in monitoring and assessing students who appear to be displaying signs of certain learning difficulties, as listed below:

  • ASD
  • ADHD
  • Dyspraxia
  • OCD
  • Severe Anxiety

If a child is seen to be displaying characteristics of any of the above, the Principal will speak to the parents of the students to confidentially discuss the situation.   The Principal will provide support where necessary for the parent to access appropriate help for their child.

Parents are welcome to ask questions and talk to the Principal regarding these conditions at any time.


Lumieres Academy will ensure that each child is visibly comfortable and not overheating or suffering any discomfort.  It will be at the teacher’s discretion to notice when a child is beginning to suffer mentally or physically in any way within their class.  At that point it is the responsibility of that teacher to take appropriate action.

The Principal will be made aware of any student that has been injured within academy hours.  When a student has been injured, the Principal will complete the accident book fully and then contact the child’s parents to inform them of the incident.

It will at both parents’ and the Principal’s discretion as to whether the student goes home or to the hospital, depending on the severity of the injury or illness.

The Academy is determined to meet its obligations to ensure that those providing performing arts opportunities for children and young people to do so, to the highest possible standard of care.

These procedures apply to all staff including the Principal.  

Smoking, Alcohol and Drugs

Lumieres Performing Arts Academy is a non-smoking organisation.  All staff, parents/carers and volunteers are not permitted to smoke in any area inside the building or in the immediate vacinity of the entrance doors.  There are No Smoking signs clearly displayed around the premises.  Any member of staff who wants to smoke may do so outside the building at the far end of the car park. 

Students – if a student is found to be under the influence, or in possession of alcohol or illegal substances whilst on Lumieres’ premises, they will be immediately removed from class and their parent/emergency contact will be called to take the student home.  It is at the Principal’s discretion as to when or if the student will be allowed back into classes.

Staff/Volunteers – if found to be under the influence or in possession of alcohol or illegal substances whilst teaching Lumieres students, they will be instantly dismissed without discussion.

Parents/Carers – if it is believed that any parent/carer is under the influence of alcohol or illegal substances on Lumieres’ premises, our staff members will calmly approach them and explain that they believe the parent/carer is under the influence and that we will be contacting the necessary authorities.

If Lumieres Academy is unhappy to release a child to the person collecting as a result of their behaviour, for example, aggression, as a result of being under the influence, we will contact the necessary authorities.   

We understand that we have no legal rights to prevent a child being taken by a family member, however we would endeavour to protect the child to the best of our ability. If the parent/carer takes the child from our care, and we believe that child to be in danger, we will advise the parent that we will be notifying the police and Social Services, stating we believe them to be under the influence of alcohol or illegal substances, thus putting a child at risk.

Staff Taking Prescription Medication

Staff who take prescription medication can only work directly with children if medical advice confirms that the medication is unlikely to impair their ability to care for and look after children. All staff medication will be kept away from the students all the time the staff member is teaching for Lumieres.  If this is not possible, a locked and secure container will be provided to store the medication, ensuring it is out of reach of children.

Staff and students are asked to sign and complete a Staff and Student Medication/Treatment Form, confirming they are suitable to work with children and to ensure the information regarding their medical condition/ medication is correct.

Extremism & Radicalisation

Lumieres Performing Arts Academy is committed to providing a secure environment for pupils, where children feel safe and are kept safe.  All staff at Lumieres recognise that it is everyone’s responsibility to be vigilent, irrespective of the role they undertake or whether their role has direct contact or responsibility for children or not.

Lumieres encourages openness, honesty and respect and therefore will ensure that all staff and visitors adhere to this policy, as set out. 

There is no place for extremist views of any kind in Lumieres Performing Arts Academy, whether from internal sources such as students or staff, or external sources such as friends, external agencies or the students’ community.  Our students should see our school as a safe place and our teachers will encourage and facilitate this view and will challenge any extremist ideology displayed at the academy.

Lumieres’ staff will be alert to the following: 

  • Disclosures by pupils of their exposure to the extremist actions, views or materials of others outside of school, such as in their homes or community groups, especially where pupils have not actively sought these out
  • Graffiti symbols, writing or art work promoting extremist messages or images
  • Students accessing extremist material online, including through social networking sites
  • Parental reports of changes in behaviour, friendship or actions and requests for assistance
  • Students voicing opinions drawn from extremist ideologies and narratives
  • Use of extremist or ‘hate’ terms to exclude others or incite violence
  • Intolerance of difference, whether secular or religious or, in line with our equalities policy, views based on, but not exclusive to, gender, disability, homophobia, race, colour or culture
  • Attempts to impose extremist views or practices on others
  • Anti-Western or Anti-British views

Lumieres’ staff will strive to eradicate the myths and assumptions that can lead to some young people becoming alienated and influenced which may make it harder for them to challenge or question these radical influences. 

Lumieres will ensure that all of our teaching approaches help our pupils build resilience to extremism and give pupils a positive sense of identity through the development of critical thinking skills. We will ensure that all of our staff are equipped to recognise extremism and are skilled and confident enough to challenge it.

Role of the Designated Safeguarding Lead – Jeanette Kendall (Principal)

The Designated Safeguarding Lead is the focus person and first point of contact for parents and external agencies and they are responsible for the safety and well-being of all the children.   

The broad areas of responsibility for the designated safeguarding lead are: 

  • Ensure that all cases of suspected abuse are referred to the local authority children’s social care and the Local Authority Designated Officer (LADO) for child protection concerns
  • Being responsible for organising the Disclosure and Barring Service
  • Contact for Police
  • Act as a source of support, advice and expertise to staff on matters of safety and safeguarding and when deciding whether to make a referral by liaising with relevant agencies